EXHIBITION SITE

Each exhibition booth includes the following

  • 3m x 2m floor space / booth
  • Fascia sign with your organisation’s name
  • 1.8m trestle table with a black cloth
  • Two chairs
  • Rubbish bin
  • Two spotlights
  • One general use power outlet

EXHIBITION TIMES

BUMP IN/ OUT SCHEDULE

Exponet Build – Monday 5 August – 0700-1300

Custom stand build – Monday 5 August – 1000-1300

Exhibitor bump in – Monday 5 Aug – 1400-1700

 

Exhibitor bump out – Wednesday 7 August – 1600-1730

Exponet bump out – Wednesday 7 August – 1730

Custom dismantle – Wednesday 7 August – 1730

Exhibition Opening Times

The exhibition area will be open to the delegates at the following times:

  • Monday 5 August: 1600 – 1900
  • Tuesday 6 August: 0800 -2000
  • Wednesday 7 August: 0800 – 1550

COMPANY CONTACT PERSON

VENUE

Your Contact Person

When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Representatives

It is expected that those registered under an inclusive or additional exhibitor registration are staff of the organisation attending to man the booth throughout the conference. These registrations do not include access to the programmed sessions. If you wish to attend as a delegate of the conference, you must register using the delegate registration form. Please click here to register as a delegate.

Anyone from your Organisation attending the conference or guests you wish to invite to the Conference must register with Conference Design before the conference. An official conference name badge will be required to access the conference and exhibition area.

Please register all representatives attending the conference no later than one month prior to the conference. All representatives must be registered for the conference and all social functions.

Venue Contact

Custom stand plans and venue related enquiries should be directed to:

Exhibitor Services
Brisbane Convention and Exhibition Centre

e: exhibitorservices@bcec.com.au
p: 07 3308 3536


Brisbane Convention & Exhibition Centre
Merivale St & Glenelg Street
South Brisbane
QLD 4101

View a Google Map of the venue.


EXHIBITION SUPPLY COMPANY

ONSITE

Exhibition Supply Company

Exponet is the appointed exhibition supply company. Exponet supply exhibition booths, furniture hire, trestle tables, fascia/name board, lighting & power, signage, audio visual, plants, custom stands, venue information and timing schedules.

Contact Paul Vivian- Exhibition Coordinator for your booth, furniture and AV requirements.
e: paul@exponet.com.au
p: +61 7 3442 4100

Exponet Exhibitor Services Department
e: esd@exponet.com.au
p: +61 2 9645 7000

Power

A power source will be provided to each stand however power boards are not included. You can hire a 4-way power board from exponet for $20+GST.

Tag & Test

  • Please ensure all equipment is tagged and tested prior to your arrival at the Meeting.

Onsite Storage

There will be limited on-site storage facilities for packing materials, boxes and giveaways.

Exhibitors cannot leave boxes and packing material in the exhibition display area during the show.

DELIVERIES & COLLECTIONS

Deliveries

Late and missing deliveries are the main problem for sponsors and exhibitors when arriving onsite for a conference. For this reason, we strongly recommend using Agility Freight Forwarders.

  1. Contact Agility to discuss and determine your individual freight and logistics requirements
  2. Complete the Agility Transport Form and send to mverdolini@agility.com
  3. Agility will deliver your exhibitor materials to your stand ready for Bump-In.

Any concerns or questions regarding freight and deliveries should be directed to:

Sebastian Bufalino
E: sbufalino@agility.com
P: +61 7 3308 3385

Collections

  1. Download and use the collection label provided by the venue – Coming soon
  2. Box up any materials requiring collection and leave on your stand for collection by Agility staff during bump out.
  3. Arrange for collection of the items with your courier as per the pick up details noted in the collection label.
  4. Check with your courier whether a consignment note/number is required. If so, include these details on your boxes before they are collected by the venue staff.
  5. All goods must be collected from the Kitchen Loading Dock and removed from the venue by Thursday 8 August.

FREIGHT FORWARDING / TRANSPORT / LOGISTICS

Agility

Agility Fairs and Events has been appointed the logistics provider for 13th National Allied Health Conference.

Agility specialises in exhibition freight forwarding – both domestic and international. Agility can ensure that your product, display & merchandise are in the right place, at the right time, providing a complete transport, materials handling & storage service. Agility provides a complete service including monitoring of freight from your door step right through to your exhibition booth to make sure your goods are handled in a professional manner and all formalities/deadlines are met. If you are using Agility, your goods will automatically be delivered to your exhibition booth.

Agility Fairs & Events offers the following services:
· All local, interstate and international transport services including delivery onto each exhibitors’ stand at the venue.
· Storage of early consignments, packing materials during the exhibition and storage after the exhibition
· For international exhibitors, a comprehensive international freight forwarding service tailored to each particular exhibitor’s requirements.

Prior to the show, Agility will make contact to discuss and determine your individual freight and logistics requirements. In the meantime, for any queries please contact:

Sebastian Bufalino
E: sbufalino@agility.com
P: +61 7 3308 3385

EXHIBITION LEAD MANAGEMENT

Lead Generation
Your support of the conference is greatly appreciated and we hope that the following tools will help you maximise your engagement and experience as a trade exhibitor.

Conference App – Lead Management
The Conference App will be released to delegates one week prior to the conference and all delegates will be encouraged to download and use it throughout the conference.  The log in details for the app will be emailed to each of your company representatives separately.

The App features a Lead Management function, where you can pre-load questions to assist your staff onsite at the conference.  When a delegate visits your stand, with their permission, you can scan their QR code on their name badge and you will be provided with delegates contact details. You can set up the function so that it prompts the delegates to enter information on what their enquiring is about. This information can then be sent back to a staff member in the office or saved for actioning after the summit.

An automatic email can also be pre-loaded through the Lead Management function which can be sent to all delegates who have their QR codes scanned at your stand.  A brochure can be attached to this email or it might just be a simple ‘Thank you for visiting’.

Lead Management Set Up
An email will be sent to you in the weeks leading up to the conference with instructions on how to set up and use this function.

ADVERTISING FORMATS & SPECIFICATIONS

Company Logos

We will print one logo per sponsorship package in the program book, in the conference app, on the sponsors’ slide and on the conference web site.

Print: EPS version

Web and App: a high resolution PNG, JPG or TIFF image, no less than 250 KB in size.

Please upload via the online booking portal or email to Conference Design.

Company Profiles

  • Sponsors – 200 word profile
  • Exhibitors – 50 word profile

Include contact details so delegates can connect with your organisation. The profile will be displayed in the App and on the website.

Please upload via the online booking portal or email to Conference Design.

Video eSatchel Insert

Eligible sponsors have the opportunity to have a short video linked to the eSatchel in the App. Your video will be uploaded to Vimeo and linked to the eSatchel in the app and online. Delegates will be able to view the video on their mobile devices or desktops. As this is a new option we would recommend using existing content or creating a short promotional video – to maximise views be creative!

  • Maximum size of 20MB
  • MP4 or AVI formats

Email to: Conference Design

PDF eSatchel Inserts

  • Eligible Sponsors only
  • PDF advertisements will be linked to your profile in the Conference App.
  • High resolution, colour PDF
  • Maximum size of 150kb per file
  • PDFs will be uploaded as ‘as received’

Please upload via the online booking portal or email to Conference Design.

Due to Conference Design no later than close of business Wednesday 31 July 2019. 

Pocket Program Advertisement

  • Eligible Sponsors only
  • High resolution, colour PDF
  • Portrait orientation 105mm x 148mm
  • No bleed and no crop marks
  • PDFs will be uploaded as ‘as received’

Email PDFs to: Conference Design

Due to Conference Design no later than close of business Friday 12th July 2019. 

Satchel Inserts

Satchel inserts can be flyers, brochures or promotional items of a reasonable size.

Please provide 640 items per insert.

Inserts are to be delivered directly to the venue no later Friday 2 August 2019 using the Satchel Insert delivery label. 

Satchel inserts are not included for exhibitors, but can be purchased for $600 (sponsor/ exhibitor) or $1000 (non sponsor/ exhibitor) per item.

Contact anna@conferencedesign.com.au for more information.

If you are interested in sponsoring or exhibiting at the 2019 National Allied Health Conference and have not yet booked your package you can do so here: www.nahc.com.au/sponsorship-exhibition by contacting mail@conferencedesign.com.au 

EXHIBITION

Exhibition Floor Plan

Catering will be situated to maximise delegate flow throughout the exhibition. The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the relative position and sizes of exhibition spaces. All corner booths will have the side wall removed.

Exhibition Allocations

# ORGANISATION # ORGANISATION
01 Medipass 20 Crunch Practice Solutions
02 Australian Catholic University (ACU) 21 University of Tasmania
03 Palliative Care Education & Training Collaborative 22 Australian Indigenous HealthInfoNet
04 Prideaux Centre, Flinders University 23 Southern Queensland Rural Health
 05 Allied Health Professions Australia 24 Australian Digital Health Agency
06 CQUniversity 25 QSuper
07 National Injury Insurance Scheme, Queensland 26 Rural Workforce Agency NT
08 Rural Locum Assistance Program 27 Services for Australian Rural and Remote Allied Health
09 NSW Ministry of Health 28 Queensland Health
10 Bauerfeind Australia/ New Zealand 29 Institute for Urban Indigenous Health
11 Gensolve 30 Meaningful Ageing
12 Cliniko 31 Health Services Union
13 Remote Area Health Corps 32 NDIS
14 HESTA 33 Office of the Rural Health Commissioner
15 E-Mental Health in Practice 34 Pledge4change
16 Flinders University 35 University of Melbourne, Faculty of Medicine, Dentistry and Health Science
17 CheckUp 36 Clermont Country Care
18 The Therapy Collective 37 NSW RDN and Health Workforce QLD
19 Diabetes QLD – My health for Life 38 Encara

Terms and Conditions for Sponsors and Exhibitors

Bookings & Payments

Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By returning a Sponsorship and Exhibition Booking Form you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship and Exhibition application has been accepted.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

GST and AUD
All costs are inclusive of GST and listed in Australian Dollars.

Payments
Payment is required within 14 days of us issuing your Tax Invoice to confirm your application.

Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship and Exhibition Bookings
Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

General Information

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Exhibition Floor Plan
The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the position and sizes of exhibition spaces.

Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Allocation of Exhibition Spaces
Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

Insurance
All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Indemnity
Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

During the Conference

 

Security
No valuable items should be left unattended at your exhibition at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives
Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition area.

Custom Stands
All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 3.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.

Delegate List
Due to privacy requirements the delegate list will be supplied on the Conference App at the time of the conference and will include name, organisation and state.

Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Storage
There is limited storage space on site for exhibition equipment or packaging.

Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.

NAHC Conferences

2007, Hobart (7th NAHC)

2009, Canberra (8th NAHC)

2012, Canberra (9th NAHC)

2013, Brisbane (10th NAHC)

2015, Melbourne (11th NAHC)

2017, Sydney (12th NAHC)

2019, Brisbane (13th NAHC)

Conference Managers

Please contact the team at Conference Design with any questions regarding the conference.

Photo Credits: Tourism & Events Queensland

© 2017 Conference Design Pty Ltd